The Long-Term Commercial Car Rental Contract is an efficient, cost-effective solution for long-term (For a minimum of 30 days) car and truck rental needs. Obtain approval from your supervisor, complete the Short-Term Vehicle Justification Form and submit it with your TEC. Renting the types of vehicles mentioned above requires advance approval. Needing Physical or Medical Accommodations Renting a Vehicle From a Non Contracted Vendor Renting a Vehicle Larger Than the Intermediate Size You must submit a TEC along with a Short-Term Vehicle Justification Form approved by your supervisor. You may want to select the insurance option. Keep in mind that in this case, rental excludes contracted benefits such as the state rate and insurance, and other fees may apply. Travelers may rent using a personal credit card. In case of emergency or other special circumstance, no traveler should be stranded without a rental vehicle. Should you need to refuel the rental vehicle during travel, you will pay at the fuel pump, save the receipt, then submit a Travel Expense Claim (TEC) for reimbursement. If you choose to refuel the rental vehicle prior to return, save the receipt and submit a Travel Expense Claim (TEC) for reimbursement as usual.
The state has negotiated market fuel rates with Enterprise to ensure we receive the best price upon return. The State of California's contracted travel payment system is the only authorized form of payment.Įmployees are not required to refill Enterprise rental vehicles prior to returning to the rental branch. The state has a commercial vehicle rental contract for short-term rentals (up to 29 days) with The Affiliates of Enterprise Holdings, INC., which is the corporate company of Enterprise Rent-A-Car and National Car Rental. Obtain approval from your supervisor, complete the Short-Term Vehicle Justification Form and submit it with your TEC.įor rentals for more than 30 days, see "Rent a Long-Term Vehicle" tab. Needing Physical or Medical Accommodations Renting a Vehicle From a Non Contracted Vendor Renting a Vehicle Larger Than the Intermediate Size You must submit a Travel Expense Claim - STD 262 along with a Short-Term Vehicle Justification Form approved by your supervisor. For more information, please visit ORIM's website. Keep in mind that in this case, rental excludes contracted benefits such as the state rate and insurance, and other fees may apply.
Needing physical or medical accommodations Renting a vehicle from a non-contracted vendor Renting a vehicle larger than the Intermediate size The following "exceptions" will required State departments to submit to the State Controller's Office (SCO) a Short-Term Vehicle Justification Form, signed by the employee's supervisor:
In addition, the traveler must fill out the proper forms that can be found on the DGS Office of Risk and Insurance Management Claims Services website. If a traveler is involved in a rental car accident, please contact the branch where the rental vehicle was acquired for instructions, i.e., arrangement for towing service and vehicle replacement, if needed. The Mileage Reimbursement Calculator assists you in determining whether renting a vehicle or using a personal car is the most cost-effective method of transportation!
This includes app-based providers, such as Zipcar, Lyft and Gig Car. Expense claims for rental vehicles at non-contracted companies will not be reimbursed. The only exception being Crescent City airport, which does not have either company. Both Enterprise-Rent-A-Car and National Car Rental are the exclusive providers of rental vehicles to the state. The Department of General Services, Statewide Travel Program has contracted rates through Enterprise-Rent-A-Car and National Car Rental.
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